What we build
Examples of what can go into a system for a business with crews, vans and sites. It is not a fixed feature list — every build is bespoke to your business.
Job scheduling and weekly plan
Plan jobs across the week, assign the right people and vans, and make changes without rewriting a whiteboard. Staff can see where they need to be and the office can see the whole week at once.
Plan the week and give everyone a clear view of where they need to be.
- Live weekly calendar showing all vans and crews at a glance
- Drag-and-drop rescheduling that immediately alerts staff phones
- Replaces messy whiteboard rub-outs and constant phone calls
A phone app for staff on site
Each person sees the jobs, forms and information they need on their phone. It is made for real use in vans and on site, without squeezing a desktop screen onto a mobile.
Give crews the day’s work, forms and information in one simple place.
- Big tap buttons built for dirty hands and rainy weather
- Offline-first capability when mobile signal drops out on site
- Only shows each crew member the jobs and notes relevant to them
Job sheets with photos and signatures
Staff complete the job sheet before leaving site, attach photos and collect a customer signature where needed. The office gets a dated record without waiting for paper to come back.
Record the work, add photos and collect the customer’s signature on site.
- Direct camera integration for instant before & after photos
- Customer on-screen signature pad with timestamped delivery
- Zero crumpled paper job sheets returning on Friday afternoon
Vehicle checks and defect reporting
Drivers complete a short check on their phone and report damage with a photo. Every check and defect is dated, assigned and kept with the vehicle record.
Log checks, photos and defects from the van before the day starts.
- 2-minute morning walkaround checklist on the driver's phone
- Photo defect evidence with live repair status tracking
- MOT, tax, and service renewal alerts before they lapse
Certificate and training expiry tracking
Keep certificates, tickets and training records together, with their renewal dates. The office can see what is coming up instead of finding out when a job or audit is already at risk.
See what is due to expire before it becomes a problem.
- Tracks CSCS cards, Gas Safe, NICEIC, IPAF, and first aid tickets
- 30-day and 60-day automated renewal warnings to management
- Audit-ready compliance records for site inductions and tenders
Holiday requests and approvals
Staff send a holiday request from their phone. You approve or decline it, keep the record and see who is away when planning the work.
Staff request leave on their phone and managers approve it in one place.
- Staff request leave directly from their phone in seconds
- Managers approve or reject with one tap and see team rota clashes
- Holiday allowance balances tracked automatically without spreadsheets
Documents to read and sign
Send contracts, handbooks, site paperwork or policy updates to the right people. They read and sign on their phone, and the dated copy stays easy to find.
Send policies and paperwork, then keep the signed record.
- Send RAMS, health & safety policies, contracts, and handbooks
- Staff and contractors read and digitally sign on their phone
- Permanent, dated archive of every signed document
Timesheets
Staff enter their hours from the road, linked to the job or site they worked on. The office can check and export them without chasing separate sheets.
Record hours against the right person, job or site.
- Staff record daily start, finish, and site hours on their phone
- Hours automatically tagged against specific jobs and customers
- Export directly for payroll without chasing paper sheets
Customer and site records
Give the team one reliable record for every customer and site, including contacts, access instructions, hazards, documents and previous work.
Keep contacts, access notes, job history and site details together.
- Gate codes, key locations, site hazards, and parking rules in one place
- Full job history and past photos available to crews on site
- Multiple contact numbers for property managers and site agents
Quoting and invoicing
Prepare quotes from the same customer and job information, record approval and pass completed work through to invoicing without copying details between systems.
Turn agreed work into a clear quote and invoice without typing it twice.
- Generate quotes from pre-set item templates and labour rates
- Approved quotes convert straight into scheduled jobs and invoices
- Never retype customer details or job specs twice
Reporting and exports
Build reports around the questions you actually ask, then export the underlying records for customers, audits or your own checks.
See what has happened and take the records out when you need them.
- Track completed jobs, revenue per client, and crew productivity
- One-click export to CSV / Excel for accountant or client reviews
- Custom dashboards built around the numbers you actually care about
A customer portal
Customers can sign in to see selected jobs, reports, photos or documents without asking the office to email the same information again.
Give customers a clear place to see the work and documents that concern them.
- Clients log in to see job progress, site photos, and completion certs
- Eliminates 'Did you attend today?' phone calls and emails
- Differentiates your business from competitors in competitive tenders
NFC tags for vans, sites and equipment
Put a small NFC tag in a van, at a site or on a piece of equipment. A phone tap can open the correct check or record, and can help show who attended a site and when.
A tap opens the right check, record or form straight away.
- Small, weather-proof NFC discs for vans, toolboxes, and gate posts
- Tap with any smartphone to verify attendance or open pre-filled check
- Tamper-proof proof of physical presence on site
Connections to accounting software
Where the software allows it, your system can connect to an accounting package or another tool you already use, reducing repeated entry and keeping records aligned.
Pass the right information to software you already rely on.
- Direct link to Xero, QuickBooks, Sage, or your existing accounts
- Invoices and customer details push across automatically without manual re-entry
- Keeps your bookkeeper and accountant happy
Can you build [my specific thing]?
Almost certainly. Everything we make is bespoke, so if it's part of how you run your business, it can be part of your app.